What Information Should You Send When Requesting a Corporate Giveaway Quotation?

Quick answer

Send your quantity, target budget, event or delivery date, recipient type, preferred products, logo, branding requirements, packaging needs, delivery locations, and billing requirements. The more complete the brief, the less likely the quotation will need revisions.

Corporate quotation brief template

• Copy and complete this checklist:

• Company name:

• Contact person:

• Work email and phone/Viber:

Type of order: employee gifts, client gifts, event giveaways, welcome kits, or holiday gifts

• Quantity:

• Target budget per piece:

• Required delivery date:

• Event date and location, if applicable:

• Delivery address or number of recipient addresses:

• Preferred product categories:

• Logo file:

• Preferred branding method, if known:

• Individual names or personalization list:

• Packaging requirements:

• Message card or insert:

• Required invoice or official-document details:

• Special restrictions or preferences:

Why each detail matters

Quantity and budget

These two details determine which products and volume tiers are realistic. A supplier can recommend a different item if your preferred product does not fit the budget.

Date and location

The required delivery date determines whether standard production is possible. Location matters because nationwide or multi-address delivery may require different logistics.

Branding and personalization

A logo-only order is different from an order with individual names, dates, messages, or multiple logo placements. State the exact level of customization as early as possible.

Packaging

Explain whether you need individual boxes, gift wrapping, ribbons, cards, branded inserts, or bulk cartons. Packaging can materially affect both price and production time.

Billing and procurement requirements

Companies may require an official receipt, BIR-registered invoice, purchase order, vendor documents, or specific payment terms. Mention these requirements before confirming the order.

What a useful quotation should show

A quotation should identify the product, quantity, unit price, branding, packaging, delivery, taxes or other charges, lead time, payment schedule, quote validity, and revision assumptions. If an item is only indicative, ask what could change the price.

Use the CustomPrints.ph corporate quote form to submit the core details.